SR 1 — A Resolution adopting Ethical Conduct Rules of the Senate.

PRINTER'S NO.   1

                      THE GENERAL ASSEMBLY OF PENNSYLVANIA



          SENATE RESOLUTION
             No. 1
                                                  Session of
                                                    2025

     INTRODUCED BY PITTMAN, JANUARY 7, 2025

     INTRODUCED AND ADOPTED, JANUARY 7, 2025


                                   A RESOLUTION
 1   Adopting Ethical Conduct Rules of the Senate.
 2      RESOLVED, That Ethical Conduct Rules of the Senate be adopted
 3   for the governing of the 209th and 210th Regular Session.
 4                                  2025-2026
 5                     ETHICAL CONDUCT RULES OF THE SENATE
 6   Rule 1.    Preliminary provisions.
 7      As used in these rules, the following words and phrases shall
 8   have the meanings given to them in this rule unless the context
 9   clearly indicates otherwise:
10      "Campaign activity."     An activity on behalf of a political
11   party, candidate, political committee or campaign, which is
12   intended to advance the interests of a specific party,
13   candidate, political committee or campaign for elective office,
14   including any of the following:
15             (1)   Organizing a campaign meeting, campaign rally or
16      other campaign event, including a fundraiser where campaign
17      contributions are solicited or received.
18             (2)   Preparing or completing responses to candidate
 1      questionnaires that are intended solely for campaign use.
 2           (3)    Preparing a campaign finance report.
 3           (4)    Conducting background research on a candidate.
 4           (5)    Preparing or conducting a campaign poll.
 5           (6)    Preparing, circulating or filing a candidate
 6      nominating petition or papers.
 7           (7)    Participating in, preparing, reviewing or filing a
 8      legal challenge to a nominating petition.
 9           (8)    Preparing, distributing or mailing any campaign
10      literature, campaign signs or other campaign material,
11      including television and radio ads, website construction, e-
12      mails, facsimiles and robocalls, on behalf of any candidate
13      for elective office.
14           (9)    Managing a campaign for elective office.
15           (10)    Participating in, preparing, reviewing or filing
16      any documents in any recount, challenge or contest of any
17      election.
18           (11)    Posting campaign-related information on a website,
19      including social media websites or other electronic media
20      websites.
21      "Campaign contribution."         A monetary or in-kind contribution
22   made to an electoral candidate campaign.
23      "Candidate."        As defined in section 1621 of the act of June
24   3, 1937 (P.L.1333, No.320), known as the Pennsylvania Election
25   Code.
26      "Cash gift."
27           (1)    Any of the following:
28                  (i)     United States or foreign currency.
29                  (ii)     A money order.
30                  (iii)     A check.

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 1                (iv)     A prepaid debit or credit card.
 2                (v)     A gift card or certificate.
 3          (2)     The term does not include:
 4                (i)     An expenditure or other transaction subject to
 5          reporting under Article XVI the Pennsylvania Election
 6          Code.
 7                (ii)     A commercial loan made in the ordinary course
 8          of business.
 9                (iii)     A transaction involving reasonable
10          consideration of equal or greater value.
11                (iv)     A cash gift from a parent, sibling, spouse,
12          child, stepchild, stepparent, stepsibling, grandparent,
13          grandchild, parent-in-law, sibling-in-law or other close
14          relative when the circumstances make it clear that the
15          motivation for the action was a personal or family
16          relationship.
17                (v)     A cash gift available to the public or offered
18          to members of a group or class in which membership is not
19          related to being a Senator or Senate employee.
20                (vi)     An award or prize given to competitors in any
21          contest or event open to the public, including random
22          drawings.
23      "Commercial loan made in the ordinary course of business."         A
24   loan from a bank or other financial institution on terms
25   generally available to the public.
26      "De minimis."      An economic consequence which has an
27   insignificant effect.
28      "Lobbyist."      Any individual, firm, association, corporation,
29   partnership, business trust or other entity that is registered
30   as a lobbyist under 65 Pa.C.S. Ch. 13A (relating to lobbying

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 1   disclosure).
 2      "Mass communication."       The term includes, but is not limited
 3   to, any of the following if paid for with Senate funds:
 4          (1)     A newsletter.
 5          (2)     A printed mailing of more than 50 pieces in which
 6      the content of the matter is substantially identical.
 7          (3)     A paid social media post.
 8          (4)     A public service announcement via radio or
 9      television broadcast that depicts the name, voice or image of
10      a Senator.
11          (5)     An electronic communication, including a telephone
12      town hall or other type of telemarketing.
13          (6)     A text message transmission to more than 50 phone
14      numbers per day in which the content of the matter is
15      substantially identical.
16      "Newsletter."     A printed document more than one page in
17   length that addresses more than one subject and is printed in
18   quantities of 25,000 copies or more.
19      "Official action."     An administrative action or legislative
20   action, as those terms are defined in 65 Pa.C.S. § 13A03
21   (relating to definitions).
22      "Official Senate contact lists."       Any list containing
23   individuals, companies or vendors, including names, addresses,
24   telephone numbers or e-mail addresses that are procured,
25   compiled, maintained or produced with Senate funds.
26      "Own time."     A Senate employee's time that is distinct from
27   Senate work time and includes all leave.
28      "Principal."     Any individual, association, corporation,
29   partnership, business trust or other entity that is registered
30   as a principal under 65 Pa.C.S. Ch. 13A.

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 1      "Senate employee."     A person employed by the Senate,
 2   including the Chief Clerk and the Secretary of the Senate.
 3      "Senate employee in a supervisory position."     A Senate
 4   employee who has a general supervisory role within: a caucus; an
 5   individual Senator's office; or a Senate services office.
 6      "Senate office."     All Senate offices and Senate conference or
 7   meeting rooms located in the Capitol complex or any similar
 8   space contained within a district office.
 9      "Senate resources."     Senate-owned or Senate-leased equipment
10   including telephones, computer hardware or software, copiers,
11   scanners, fax machines, file cabinets or other office furniture,
12   cell phones, personal digital assistants or similar electronic
13   devices and office supplies.
14      "Senate work time."     Publicly paid work time consisting in
15   the aggregate of 75 hours every two weeks for full-time
16   employees and a lesser amount of publicly paid hours every two
17   weeks for part-time employees.
18      "Senator."     A person elected to serve in the Pennsylvania
19   Senate from each of the fifty Senatorial districts.
20   Rule 2.    Practice.
21      (a)    Work time.--No campaign activity may be conducted by a
22   Senate employee on Senate work time. The following shall apply:
23             (1)   Senate employees are permitted to engage in campaign
24      activities on their own time, as volunteers or for pay.
25             (2)   Senate employees may work irregular hours often
26      depending upon the time the Senate is in session. As a
27      result, a staffer's own time can occur during what may be
28      considered "normal" business hours.
29             (3)   Sick leave, family and medical leave, work-related
30      disability leave, parental leave, short-term disability

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 1      leave, civil leave or military leave cannot be requested by a
 2      Senate employee to perform campaign activities.
 3            (4)   No Senate employee may be allowed any amount of
 4      Senate work time for time spent doing campaign activities.
 5            (5)   Senate employees, with the permission of their
 6      employing Senator, may reduce their Senate hours with a
 7      commensurate reduction in pay (and benefits, as required) to
 8      perform campaign activities. These arrangements must be
 9      memorialized in writing and filed with the Chief Clerk.
10            (6)   Any Senate employee who has reduced his or her
11      Senate hours to perform campaign activities shall keep a
12      daily written log outlining Senate hours and related work
13      responsibilities.
14      (b)   Office and resources.--No campaign activity may be
15   conducted by a Senator or a Senate employee in a Senate office
16   or with Senate resources.
17            (1)   De minimis campaign activities may be unavoidable
18      for a Senator or Senate employee in the course of their
19      official duties. Examples include the following:
20                  (i)     In responding to inquiries from the public, a
21            Senator or a Senate employee may need to address
22            questions that relate to a Senator's or other candidate's
23            campaign for elective office or a related legislative
24            record.
25                  (ii)    Scheduling assistance and information from the
26            Senator or a Senate employee may be provided to ensure
27            that no conflict occurs among the Senator's campaign
28            schedule, official schedule and personal schedule.
29                  (iii)    Engaging in political conversation in the
30            natural course of personal communication.

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 1            (2)   Unsolicited campaign-related communication on a
 2      personally owned cell phone, personal digital assistant or
 3      similar electronic device may occur on a de minimis basis in
 4      a Senate office but may not interfere with Senate work time.
 5            (3)   A Senator's official Senate website, social media
 6      website or other electronic media website shall not contain a
 7      link to a campaign website for any candidate. A Senator's
 8      campaign website shall not contain a link to his or her
 9      official Senate website. A Senate employee who is on Senate
10      work time and using Senate resources may post legislative
11      materials, media advisories, news releases and announcements
12      on a social media website or other electronic media website,
13      which is not a campaign website for any candidate, even if
14      campaign-related information also exists on such a website. A
15      Senate employee who is on his or her own time and using
16      personal resources may post material involving or referring
17      to campaign activity on a social media website or other
18      electronic media website.
19      (c)   Contributions.--The solicitation or receipt of campaign
20   contributions on Senate work time or with Senate resources is
21   prohibited.
22            (1)   Solicitation or receipt of campaign contributions in
23      a Senate office or with Senate resources is prohibited at any
24      and all times.
25            (2)   If an unsolicited contribution is sent to a Senate
26      office through the mail or in an unidentifiable form, the
27      employee who receives it shall turn it over to the campaign
28      within no more than seven days and immediately notify the
29      donor that campaign contributions should not be received at a
30      Senate office.

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 1            (3)   No Senate employee may serve as an officer on a
 2      campaign committee or a campaign finance committee on behalf
 3      of any Senator, Senate candidate or Senate caucus.
 4            (4)   A Senate employee may help plan and may provide
 5      assistance at a campaign event on his or her own time.
 6      (d)   Employees.--No Senate employee may be required to
 7   perform any campaign activity or make any campaign contribution.
 8            (1)   No Senator, no Senate employee acting on the
 9      Senator's behalf and no Senate employee in a supervisory
10      position may require a Senate employee to perform any
11      campaign activity on Senate work time or on the employee's
12      own time as a condition of employment.
13            (2)   No Senator, no Senate employee acting on the
14      Senator's behalf and no Senate employee in a supervisory
15      position may require any Senate employee to make a campaign
16      contribution as a condition of employment.
17            (3)   A Senate employee who agrees or offers to
18      participate in any campaign activity on his or her own time
19      or who makes a campaign contribution may not do so in
20      consideration of receiving any additional Senate compensation
21      or employee benefit in the form of a salary adjustment,
22      bonus, compensatory time off, continued employment or any
23      other similar benefit.
24            (4)   A Senate employee who declines to participate in a
25      campaign activity or to make a campaign contribution shall
26      not be sanctioned for that refusal.
27      (e)   Mass communications.--
28            (1)   No Senate-funded mass communication shall be
29      distributed at the direction or on behalf of any Senate
30      member within 60 days of the primary or general election at

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 1    which any Senate member is a candidate for the office of
 2    Senate or any other elective office.
 3        (2)   This subsection shall apply to a mass communication
 4    printed or distributed by the Senate or by an outside vendor
 5    paid for with public funds.
 6        (3)   The Chief Clerk of the Senate may not authorize the
 7    reimbursement or payment of any money expended for print,
 8    distribution or postage costs related to the distribution of
 9    a mass communication incurred after the 60-day deadline.
10        (4)   Senators who are candidates for the office of Senate
11    or any other elective office shall submit to the Secretary of
12    the Senate a final proof copy of a printed mass
13    communication, including, but not limited to, a newsletter or
14    printed mailing within the term of "mass communication" as
15    defined in Rule 1, no less than 90 days prior to the next
16    occurring primary or general election.
17        (5)   Nothing in this subsection shall apply to a mass
18    communication:
19              (i)    sent by a Senate member who does not have an
20        opponent in the next occurring primary or general
21        election at which the Senate member is a candidate for
22        the office of Senate or any other elective office;
23              (ii)    in response to inquiries or affirmative
24        requests from persons to whom the matter is communicated;
25              (iii)    that is sent to colleagues in the General
26        Assembly or other government officials;
27              (iv)    that consists entirely of news releases to the
28        communications media;
29              (v)    that relates to information in connection with a
30        declared emergency;

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 1                  (vi)    that relates to legal notices required by
 2            Federal or State law;
 3                  (vii)    that is an electronic newsletter to
 4            constituents who are subscribed to receive the electronic
 5            newsletter; or
 6                  (viii)    that is a post on a Senate member's office
 7            website or official social media page available to
 8            voluntary followers, subject to the limitations specified
 9            in this rule.
10      (f)   Official Senate contact lists.--Official Senate contact
11   lists shall be used solely for legislative purposes.
12            (1)   Official Senate contact lists shall not be provided
13      to any candidate, political party, political committee,
14      campaign or campaign committee or used for any campaign
15      purpose.
16            (2)   Senate time and resources shall not be used to
17      create, store or maintain any list that identifies the listed
18      individuals as campaign volunteers or contributors to any
19      candidate, political party, political committee, campaign or
20      campaign committee.
21            (3)   No list may be developed by a Senator or a Senate
22      employee using Senate time and resources for the purpose of
23      monitoring or tracking campaign activity or campaign
24      contributions of any Senate employee.
25            (4)   Official Senate contact lists may be purchased at
26      fair market value from a private source with Senate funds if
27      the lists are used solely for legislative purposes. An
28      official Senate contact list that is so acquired may not be
29      used or redirected in the same or a modified form for
30      campaign purposes.

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 1      (g)    Non-work-related tasks.--No Senate employee may be
 2   required to perform any non-work-related task.
 3             (1)   No Senator, no Senate employee acting on the
 4      Senator's behalf and no Senate employee in a supervisory
 5      position may require a Senate employee to perform tasks
 6      unrelated to the Senate employee's official duties as a
 7      condition of employment.
 8             (2)   An employee who agrees or offers to perform a task
 9      unrelated to that person's official duties on his or her own
10      time may not do so in consideration of receiving any
11      additional State Senate compensation or employee benefit in
12      the form of a salary adjustment, bonus, compensatory time
13      off, continued employment or any other public benefit.
14             (3)   An employee who refuses to perform a task unrelated
15      to that person's official duties cannot be sanctioned for
16      that refusal.
17      (h)    Cash gifts.--No Senator or Senate employee shall accept
18   or solicit a cash gift from any of the following:
19             (1)   A lobbyist or principal.
20             (2)   A person that is seeking official action from the
21      Senator or Senate employee.
22   Rule 3.    Enforcement.
23      (a)    Standardized process.--There shall be a standardized
24   process for reporting any alleged violation of these rules.
25             (1)   A Senator or an employee who becomes aware of a
26      violation of these rules should report the violation to any
27      of the following:
28                   (i)    A Senator.
29                   (ii)    The President Pro Tempore, or an appropriate
30             designee.

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 1                  (iii)     The Majority Leader of the Senate, or an
 2            appropriate designee.
 3                  (iv)     The Minority Leader of the Senate, or an
 4            appropriate designee.
 5                  (v)     The employee's supervisor.
 6                  (vi)     The Secretary of the Senate.
 7            (2)   A verbal report by an employee is acceptable but
 8      must be followed up with a written statement that includes
 9      the date, time and place, names of possible witnesses and the
10      nature of the ethical conduct violation. The written
11      statement must be signed by the employee.
12            (3)   Upon receipt of the written statement pursuant to
13      paragraph (2), the person to whom the violation is reported
14      as provided in paragraph (1) shall forward a copy of the
15      written statement within five business days to the Secretary
16      of the Senate or the Chief Clerk if the alleged violation
17      involves the Secretary of the Senate or a person in the
18      Secretary of the Senate's Office.
19            (4)   A report of a possible violation of these rules must
20      be filed within one year of the alleged conduct.
21      (b)   Inquiry.--An inquiry and review of all properly
22   submitted reports regarding an alleged violation of these rules
23   shall be conducted.
24            (1)   The Secretary of the Senate shall conduct a
25      preliminary inquiry of any written statement forwarded under
26      subsection (a)(3). The subject of the report shall be
27      notified within five business days by the Secretary of the
28      Senate that a written statement has been forwarded to the
29      Secretary's office under subsection (a)(3). The Secretary of
30      the Senate shall also notify the President Pro Tempore, the

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 1    Majority Leader and the Minority Leader within five business
 2    days that a written statement has been forwarded to the
 3    Secretary's office under subsection (a)(3). The Secretary of
 4    the Senate shall have 14 business days from the date of those
 5    notifications to complete a preliminary inquiry and determine
 6    whether there is more than a de minimis violation of these
 7    rules and whether there is a satisfactory basis for the
 8    initiation of a formal investigation and shall report that
 9    recommendation to the President Pro Tempore, the Majority
10    Leader and the Minority Leader. If the Secretary of the
11    Senate or a person in the Secretary of the Senate's office is
12    the subject of an alleged violation, the responsibilities
13    under this subsection shall be performed by the Chief Clerk
14    of the Senate.
15        (2)   After receiving a recommendation from the Secretary
16    of the Senate under paragraph (1) that a formal investigation
17    is warranted, if the subject is a Senator, the President Pro
18    Tempore, the Majority Leader and the Minority Leader shall
19    proceed to refer the report to the Senate Committee on Ethics
20    for an investigation by that committee in accordance with
21    Rule 34 of the Rules of the Senate of Pennsylvania. The
22    provisions of Rule 34 of the Rules of the Senate of
23    Pennsylvania shall exclusively govern and apply in their
24    entirety to any further proceeding involving a Senator under
25    this rule.
26        (3)   After receiving a recommendation from the Secretary
27    of the Senate under paragraph (1) that a formal investigation
28    is warranted, if the subject is a Senate employee, the
29    President Pro Tempore, the Majority Leader and the Minority
30    Leader shall proceed to obtain the services of an independent

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 1    third party to conduct a formal investigation. Upon
 2    completion of the investigation, a report shall be prepared
 3    containing findings of fact and a conclusion as to whether a
 4    violation of these rules has occurred.
 5        (4)   After reviewing the findings of fact and the
 6    conclusion contained in the report prepared pursuant to
 7    paragraph (3) regarding a Senate employee, the President Pro
 8    Tempore, the Majority Leader and the Minority Leader shall
 9    issue a final determination by unanimous vote regarding all
10    of the following:
11              (i)     Whether a violation of these rules by a Senate
12        employee has occurred.
13              (ii)    Whether a sanction regarding that violation by
14        a Senate employee is warranted.
15              (iii)    If a sanction is deemed warranted, the type of
16        sanction that should be imposed.
17              (iv)    When and how the sanction should be imposed.
18        (5)   During the course of an investigation of a Senate
19    employee by the independent third party designated pursuant
20    to paragraph (3), the subject shall have the opportunity to
21    be heard, to present evidence, to cross-examine witnesses and
22    to be represented by counsel.
23        (6)   Prior to the issuance of a final determination under
24    paragraph (4), the subject shall have an opportunity to
25    submit a written presentation prepared by either the subject
26    or the subject's counsel.
27        (7)   All proceedings under this rule shall be
28    confidential unless otherwise waived in writing by the
29    subject of the proceeding.
30        (8)   If the President Pro Tempore, the Majority Leader or

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 1      the Minority Leader is the subject of a report, is a witness
 2      or if for any reason is unavailable, the duties of the member
 3      shall be performed by the Senate Whip of the respective
 4      caucus.
 5             (9)   Retaliation against any Senate employee who files a
 6      written statement in good faith under subsection (a)(3) or
 7      who testifies in good faith regarding an alleged violation of
 8      these rules is prohibited.
 9      (c)    Disciplinary action.--A violation of these rules may
10   subject a Senate employee to disciplinary action that, depending
11   on the circumstances of the violation, may include any of the
12   following:
13             (1)   A warning.
14             (2)   A written reprimand.
15             (3)   A permanent disciplinary action noted in the
16      personnel record.
17             (4)   Restitution for damages.
18             (5)   Suspension of employment.
19             (6)   Termination of employment.
20      (d)    Sanction.--A violation of these rules may subject a
21   Senator to sanction by the full Senate and, depending on the
22   circumstances of the violation, may include any of the
23   following:
24             (1)   A warning.
25             (2)   A written reprimand.
26             (3)   Restitution for damages.
27             (4)   Any other sanction provided for under the Rules of
28      the Senate of Pennsylvania or the Constitution of
29      Pennsylvania.
30   Rule 4.    Filing of financial interest statement.

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 1      (a)   Compliance.--Compliance with the financial interest
 2   statement requirements and all other requirements under the
 3   Public Official and Employee Ethics Act, 65 Pa.C.S. Ch. 11
 4   (relating to ethics standards and financial disclosure), shall
 5   be mandatory for all Senators and Senate employees who meet the
 6   criteria set forth in subsection (d) or (e).
 7      (b)   Time.--Financial interest statements covering the
 8   previous calendar year must be filed by May 1 of each year for
 9   every Senator and those Senate employees who make purchasing
10   decisions or other official decisions or provide input that can
11   influence a purchase or official decision.
12      (c)   Location.--Senators, the Secretary of the Senate and the
13   Chief Clerk must file their financial interest statements with
14   the Secretary of the Senate, the Ethics Commission and any
15   governmental agency, authority, board or commission on which
16   they serve. Affected Senate employees must file their financial
17   interest statements with the Secretary of the Senate.
18      (d)   Required filing for official nonministerial action.--
19   Filing a financial interest statement shall be required for
20   employees who are responsible for taking or recommending
21   official nonministerial action concerning any of the following:
22            (1)   Contracting or procurement.
23            (2)   Administering or monitoring grants or subsidies.
24            (3)   Planning or zoning.
25            (4)   Inspecting, licensing, regulating or auditing any
26      person.
27            (5)   Any other activity where the official or recommended
28      official action has an economic impact of more than a de
29      minimis nature on the interests of any person. For most
30      employees on a Senator's staff or in a caucus office, this

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 1      category would be most applicable, since recommending
 2      "official action" to a Senator as part of job
 3      responsibilities triggers the duty to file a financial
 4      interest statement. Official action would relate to a
 5      Senator's lawmaking duties especially as that relates to
 6      legislation and confirmations.
 7      (e)   Required filing for recommendations.--A financial
 8   interest statement must be filed if a Senate employee's
 9   responsibility includes making a recommendation to a Senator as
10   to any of the following:
11            (1)   Advice regarding how to vote on the Floor or in
12      Committee.
13            (2)   The potential consideration of bills, resolutions,
14      amendments to bills or resolutions or nominations in
15      Committee.
16            (3)   The drafting and preparation of legislation or
17      resolutions, and any amendments to bills or resolutions,
18      including advice on decisions regarding bill or resolution
19      sponsorships.
20      (f)   Applicability.--The requirement to file a financial
21   interest statement shall apply to executive directors, counsels
22   or any Senate employee responsible for a Committee and to Senate
23   chiefs of staff. Executive, administrative and legislative
24   assistants may be subject to the filing requirements depending
25   on the nature and scope of the individual's employment
26   responsibilities.
27      (g)   Personal point of view.--A Senate employee who does
28   nothing more than occasionally share a personal point of view
29   with a Senator is not required to file a financial interest
30   statement. In most cases, a Senate employee with job

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 1   responsibilities not directly related to the actual lawmaking
 2   process, such as correspondence or scheduling, does not need to
 3   file a financial interest statement.
 4      (h)    District office.--A Senate employee assigned to a
 5   district office shall be subject to the same filing requirements
 6   as a Harrisburg-based Senate employee depending on the nature of
 7   that individual's employment responsibilities.
 8   Rule 5.    Training.
 9      To assure compliance with these rules and other laws related
10   to ethical behavior by Senators and Senate employees,
11   appropriate training measures shall be implemented by the
12   Senate. Training shall be provided annually for all Senators and
13   Senate employees on various topics, which shall include, but are
14   not limited to, all of the following:
15             (1)   These rules.
16             (2)   The Public Official and Employee Ethics Act, 65
17      Pa.C.S. Ch. 11 (relating to ethics standards and financial
18      disclosure).
19             (3)   65 Pa.C.S. Ch. 13A (relating to lobbying
20      disclosure).
21   Rule 6.    Rules.
22      (a)    Force and effect.--These Rules shall be in full force
23   and effect until altered, changed, amended or repealed as
24   provided in subsection (c).
25      (b)    Voting for altering, changing or amending rules.--The
26   consent of a majority of the Senators elected shall be necessary
27   to alter, change or amend these Rules.
28      (c)    Alteration, change or amendment of rules by
29   resolution.--All alterations, changes or amendments to Senate
30   Rules shall be by resolution which shall not be considered

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1   unless first referred to and reported from the Rules Committee.




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